Sync Your Practice.

Empower Your Hive.

We provide elite virtual assistants trained exclusively for modern dentistry. Scale your operations, optimize scheduling, and focus entirely on patient care.

100% HIPAA Compliant

Full compliance with healthcare data protection standards

Verified & Trained

Rigorously trained in dental terminology and workflows

Dedicated Support

Account manager included with every service tier

Hive Service Tiers

HiveSync VA provides dedicated virtual assistants for dental billing and revenue cycle management. Our per-VA, skill-based flat-rate model gives your practice predictable costs with scalable support.

TIER 1

Tier 1: Insurance Verification

Verify patient eligibility, benefits, and coverage details. Check pre-authorization requirements and confirm active insurance policies before appointments.

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TIER 2

Tier 2: Insurance Billing / AR / Claims

Submit insurance claims, manage accounts receivable, track payments, post EOBs, handle claim denials, and follow up on outstanding reimbursements.

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TIER 3

Tier 3: Collections

Contact patients regarding outstanding balances, set up payment plans, process patient payments, send statements, and resolve billing inquiries professionally.

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TIER 4

Tier 4: Front Desk Support

Answer patient calls, schedule appointments, manage cancellations and rescheduling, handle recare outreach, and coordinate new patient intake.

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Flat-rate pricing Dedicated VAs Fast onboarding
Social Proof

What Our Hive Says

Hear from the dental professionals who have transformed their practices with HiveSync VAs.

HiveSync VA
Verified

HiveSync completely changed how our front desk operates. Our in-house staff is no longer tied to the phone, allowing them to focus entirely on the patients in the waiting room. The VAs are professional, knowledgeable, and seamlessly integrated into our Eaglesoft system.

SJ
Dr. Sarah JenkinsBright Smiles Orthodontics
hivesyncva.com
HiveSync VA
Verified

I was skeptical about using a virtual assistant for scheduling, but the HiveSync team proved me wrong. They handle our appointment booking and insurance verification faster and more accurately than we ever did in-house. Our no-show rate has dropped by 40%.

MT
Michael TorresOffice Manager, Elite Dental Care
hivesyncva.com
HiveSync VA
Verified

The onboarding process was incredibly smooth. They understood dental terminology right from day one. It's like having an extra employee who never takes a sick day. Highly recommend to any growing practice looking to scale without increasing overhead.

EC
Dr. Emily ChenChen Family Dentistry
hivesyncva.com
HiveSync VA
Verified

As a multi-location practice, billing consistency was our biggest nightmare. HiveSync took over our claims and AR, and within two months, our revenue cycle was the healthiest it's been in years. Their attention to detail is unmatched.

RH
Robert HughesOperations Director, Coastal Dental Partners
hivesyncva.com
HiveSync VA
Verified

Dealing with parents and specialized pediatric insurance requires a lot of patience and specific knowledge. Our HiveSync VA has been a godsend. She communicates wonderfully with our patients' families and keeps our schedule perfectly optimized.

AR
Dr. Amanda ReyesReyes Pediatric Dentistry
hivesyncva.com
HiveSync VA
Verified

What impressed me the most is the level of security and HIPAA compliance. They take data privacy very seriously, which gave us the peace of mind to hand over sensitive patient information. They are a true partner in our success.

JW
James WilsonWilson & Associates
hivesyncva.com

Patient Care, in Perfect Sync

Your Extended Team

Seamless Integration into Your Dental Team

Our virtual assistants aren't just administrative help — they are trained dental professionals who understand the terminology, software, and pacing of a modern dental practice.

We use state-of-the-art tools and secure connections to seamlessly blend into your daily operations.

  • ✓ HIPAA Compliant Workflows
  • ✓ Experienced with Dentrix, Eaglesoft & Open Dental
  • ✓ Dedicated Account Manager
  • ✓ Flexible Part-time & Full-time Options
Professional Virtual Assistant
Revenue Recovery

Optimize Your Scheduling & Billing

Stop losing revenue to missed calls, unverified insurance, or delayed billing. HiveSync VAs handle the tedious back-office work with precision and consistency.

Get a Free Consultation
Dental Scheduling Application

How It Works

From discovery to go-live in 2–3 weeks

Step 1 of 4

01

Discovery Call

15 min
1

Discovery Call

15-minute call to understand your office size, pain points, and current workflow

15 min
2

Custom Recommendation

Based on your volume and needs, we recommend the right tier/package combo

1–2 days
3

Onboarding & Setup

VA training on your PMS (Dentrix, Eaglesoft, Open Dental), workflow setup

1–2 weeks
4

Go Live

Your dedicated VA starts handling selected billing functions with full support

Ongoing

WHY CHOOSE HIVESYNC VA?

Dedicated Expertise

Each VA specializes in one billing function for your office

Predictable Cost

Flat monthly rate per VA — no surprises, no percentages

Scalable

Add VAs as your practice grows — scale up or down anytime

Transparent

No hidden fees, clear scope, monthly reporting included

Why HiveSync VA Outperforms the Alternatives

See how our dental-specialized virtual assistants compare to traditional hiring options and generic VAs.

Features
HiveSync VARecommended
In-House Employee
Generic VA
Dental-Specific Training
Dental Software Expertise
100% HIPAA Compliant
No Benefits/Payroll Taxes
Backup Support Available
Dental Terminology Expert
Insurance Verification Knowledge
Flexible Scaling
No Office Space Required
Dedicated Account Manager
Included
Sometimes
Not Included
Support

Frequently Asked Questions

Everything you need to know about working with HiveSync VAs. Can't find an answer? Reach out directly.

Discover what HiveSync can do for you and your business

Tell us more & we will contact you within 24 hours