100% HIPAA Compliant
Full compliance with healthcare data protection standards
We provide elite virtual assistants trained exclusively for modern dentistry. Scale your operations, optimize scheduling, and focus entirely on patient care.
Full compliance with healthcare data protection standards
Rigorously trained in dental terminology and workflows
Account manager included with every service tier
HiveSync VA provides dedicated virtual assistants for dental billing and revenue cycle management. Our per-VA, skill-based flat-rate model gives your practice predictable costs with scalable support.
Verify patient eligibility, benefits, and coverage details. Check pre-authorization requirements and confirm active insurance policies before appointments.
Learn More →Submit insurance claims, manage accounts receivable, track payments, post EOBs, handle claim denials, and follow up on outstanding reimbursements.
Learn More →Contact patients regarding outstanding balances, set up payment plans, process patient payments, send statements, and resolve billing inquiries professionally.
Learn More →Answer patient calls, schedule appointments, manage cancellations and rescheduling, handle recare outreach, and coordinate new patient intake.
Learn More →Hear from the dental professionals who have transformed their practices with HiveSync VAs.
HiveSync completely changed how our front desk operates. Our in-house staff is no longer tied to the phone, allowing them to focus entirely on the patients in the waiting room. The VAs are professional, knowledgeable, and seamlessly integrated into our Eaglesoft system.
I was skeptical about using a virtual assistant for scheduling, but the HiveSync team proved me wrong. They handle our appointment booking and insurance verification faster and more accurately than we ever did in-house. Our no-show rate has dropped by 40%.
The onboarding process was incredibly smooth. They understood dental terminology right from day one. It's like having an extra employee who never takes a sick day. Highly recommend to any growing practice looking to scale without increasing overhead.
As a multi-location practice, billing consistency was our biggest nightmare. HiveSync took over our claims and AR, and within two months, our revenue cycle was the healthiest it's been in years. Their attention to detail is unmatched.
Dealing with parents and specialized pediatric insurance requires a lot of patience and specific knowledge. Our HiveSync VA has been a godsend. She communicates wonderfully with our patients' families and keeps our schedule perfectly optimized.
What impressed me the most is the level of security and HIPAA compliance. They take data privacy very seriously, which gave us the peace of mind to hand over sensitive patient information. They are a true partner in our success.
Our virtual assistants aren't just administrative help — they are trained dental professionals who understand the terminology, software, and pacing of a modern dental practice.
We use state-of-the-art tools and secure connections to seamlessly blend into your daily operations.

Stop losing revenue to missed calls, unverified insurance, or delayed billing. HiveSync VAs handle the tedious back-office work with precision and consistency.
Get a Free Consultation
From discovery to go-live in 2–3 weeks
Step 1 of 4
15-minute call to understand your office size, pain points, and current workflow
15 minBased on your volume and needs, we recommend the right tier/package combo
1–2 daysVA training on your PMS (Dentrix, Eaglesoft, Open Dental), workflow setup
1–2 weeksYour dedicated VA starts handling selected billing functions with full support
OngoingEach VA specializes in one billing function for your office
Flat monthly rate per VA — no surprises, no percentages
Add VAs as your practice grows — scale up or down anytime
No hidden fees, clear scope, monthly reporting included
See how our dental-specialized virtual assistants compare to traditional hiring options and generic VAs.
Everything you need to know about working with HiveSync VAs. Can't find an answer? Reach out directly.
Tell us more & we will contact you within 24 hours